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Equipment Baseline

Every regulated piece of equipment in your buildings, found, tagged, and graded against what its jurisdiction requires.

We tag what an inspector is required to see: elevators and conveyances, boilers and pressure vessels, backflow devices, gas piping, facades and parapets. Not fixtures, not furniture, not your maintenance inventory.

1 Find it
2 Tag it
3 Grade it
Scope my Baseline See a sample register

Scope my Baseline

Tell us the shape of the portfolio and we will come back with a fixed price per site.

Insparisk performs Equipment Baseline walks nationwide. A Baseline is not a jurisdictional inspection and does not satisfy a filing requirement on its own. Where a jurisdiction publishes device and filing records, we verify every asset against them. Where it does not, standing is based on the records you hold, and the register says so on the row.

Who this is for

Four situations where nobody actually knows what is in the building

You just acquired buildings

The seller handed over a folder. The folder is not the building. What is in the mechanical room decides what you owe this year, and it is not always what the closing documents say.

You inherited a portfolio with no records

A previous manager, a previous vendor, or a previous decade. The equipment is running and the paperwork left with whoever installed it.

A violation revealed equipment you did not know about

The worst way to discover an unregistered device is a notice about it. Once one turns up, the reasonable question is what else is down there.

You manage many small sites across jurisdictions

Each site has little equipment and each jurisdiction has its own rules. The work is not hard, it is just impossible to hold in your head at forty locations.

How it works

Find it, tag it, grade it

Three steps, and the third one is the product. An address can tell you which rules apply. Only a person in the building can tell you what is actually there and whether last year's filing ever happened.

1

Find it

An inspector walks the property, including mechanical rooms, the roof, service corridors and tenant spaces, and lists every asset a jurisdiction requires an inspector to see.

2

Tag it

Each asset gets a durable Insparisk tag and is matched to its record with the authority that governs it, so the physical unit and its filing history point at each other from then on.

3

Grade it

Last inspection, filing on record or not, next due date, condition flag. This is the column no address lookup can produce, and it is where the surprises live.

What you get

A register, not a report

One row per asset per obligation, with the standing of each. It is delivered inside Insparisk Command on the free tier, so the due dates start working for you immediately rather than sitting in a PDF.

See the real thing

A complete sample register for a twelve-story mixed-use building. Invented property, invented dates, real rules and real citations.

Open the sample register →

What the walk finds that a desk review cannot

These five came out of the sample building, and every one of them is the kind of thing that only turns up when somebody opens the door.

  1. A freight elevator in service with no device number. It has no inspection history because, as far as the authority is concerned, it does not exist.
  2. A registered boiler with no inspection report on file, sitting two metres from its twin, which is current.
  3. A backflow preventer the water authority has no record of. A test result cannot be filed against a device that was never filed.
  4. A gas piping inspection that happened, whose certification was never filed. The expensive half was done and the cheap half was missed. The penalty attaches to the filing.
  5. A high-pressure boiler with the internal inspection done and the external one missing. A single yes-or-no compliance status would have shown this as covered.

Be clear about this

Our free address check is not this

The Compliance Assistant is free and it is genuinely useful. It is also inference, and inference has a ceiling.

Free address check

Inferred from jurisdiction, building type and size

  • Which laws apply to a building like yours
  • The shared city-wide deadlines
  • Instant, no visit, no cost
  • Cannot know how many devices are behind the door
  • Cannot know whether a device was ever registered
  • Cannot know whether last year's report was filed
Try the free check

Equipment Baseline

Verified on site, asset by asset

  • Every asset that exists, counted and tagged
  • Each one matched to its record with the authority
  • Device-date cycles, which are not on any shared calendar
  • Filing gaps, unregistered equipment, missing halves of split inspections
  • A next-due date per asset, live in Command
  • Condition flags from someone who saw the equipment
Scope my Baseline

Price

From $395 per site

That is the price for a single-story or small commercial property. Mid-rise and portfolio work is quoted after scoping, because a twelve-story building with three shafts and a commercial tenant is most of a field day and we would rather tell you that than surprise you with it.

The Baseline fee is credited against the first inspection we perform on any asset in the register, up to the full fee.

Which is to say: if the walk turns up work and you have us do it, the walk was free. If it turns up nothing and you walk away, you keep the register and we keep the fee. Those are the only two outcomes.

After the walk

Three things you can do with it, including nothing

Quote the open items

Every row marked overdue, due, or not on record is a line we can price. You choose which ones, and the fee credits against the first of them.

See what we inspect →

Keep the register in Command

The register lives on the free Monitor tier with the due dates already set. No subscription required to keep what you paid for.

About Insparisk Command →

Hand the whole queue over

Delegate is priced on regulated assets under management, which is the number the Baseline just established. Scoping stops being a guess.

About Delegate →

Questions

The things people ask first

How long does a walk take?
A single-story commercial site is usually under two hours. A mid-rise with conveyances, multiple boilers and a roof is most of a day. We tell you which one you are before you book, not after.
What access do you need?
Mechanical and boiler rooms, elevator machine rooms and pits, the roof and any parapet, water service entry, and any tenant space with its own regulated equipment. Locked doors are the single biggest reason a walk comes back incomplete, so we send the access list in advance.
We already have an equipment list. Is this worth it?
Then the job is reconciling your list against the building and against the authority's records, and the gaps are the deliverable. In our experience the list is rarely wrong about what exists and frequently wrong about what has been filed.
Is a Baseline a jurisdictional inspection?
No, and we will not imply otherwise. It does not satisfy any filing requirement on its own. Condition flags are observational and are not an engineering opinion or a certification. What it does is tell you which real inspections you owe and when.
Do you do this outside New York?
Yes, nationwide. What varies is records availability rather than the walk: some jurisdictions publish device and filing records we can verify against, and some do not. Where they do not, standing comes from the records you hold and the register labels it that way rather than implying a verification we did not do.
Does the fee really credit?
Yes. It credits against the first inspection we perform on any asset in the register, up to the full fee. There is no expiry game and no minimum engagement attached to it.

Scope and limits

What a Baseline is not

An Equipment Baseline is not a jurisdictional inspection and does not satisfy any filing requirement on its own. Condition flags are observational and are not an engineering opinion or a certification. Dates shown as last on record reflect what was located in public records and in the documents provided at the time of the walk, and an absence of record is not proof that work was never done.

Cycle years for cycle-based requirements depend on things like community district and tax block, so the register states them for your property specifically rather than in general. Citations are to the rule in force on the walk date.

Have a symptom rather than a list? The Equipment Problem Solver is a free tool for working out what a noise, a leak or a shutdown probably means before you call anyone.

Find out what is actually in your buildings

From $395 per site, credited against the first inspection it turns up.

Scope my Baseline 1-888-464-6772