Equipment Baseline Register

Every regulated piece of equipment found on site, tagged, and graded against what its jurisdiction requires. Rows marked overdue or not on record are the ones that need a decision.

Property: Sample Building, 000 Example Avenue, New York, NY
BIN / BBL: SAMPLE / SAMPLE
Community District: Manhattan CD 7
Tax block ends in: 5
Walk completed: September 17, 2026
Stories / use: 12, residential over ground-floor commercial

regulated assets found on site

obligations mapped to them

not on record with the city

overdue right now

due within six months

The register

Asset	Tag / city ID	What it triggers	Authority	Cycle	Last on record	Next due	Standing
Conveyances
Passenger elevator P-1 Lobby to 12	IR-EL-001 DOB 1P-SAMPLE-001	Category 1 annual test 1 RCNY 103-02	NYC DOB	Annual, device date	2026-03-14	2027-03-14	Current
Passenger elevator P-1 Lobby to 12	IR-EL-001	Category 5 full-load test 1 RCNY 103-02	NYC DOB	Every 5 years	2023-03-14	2028-03-14	Current
Passenger elevator P-2 Lobby to 12	IR-EL-002 DOB 1P-SAMPLE-002	Category 1 annual test 1 RCNY 103-02	NYC DOB	Annual, device date	2025-11-02	2026-11-02	Due in 46 days
Passenger elevator P-2 Lobby to 12	IR-EL-002	Category 5 full-load test 1 RCNY 103-02	NYC DOB	Every 5 years	2022-06-08	2027-06-08	Current
Freight elevator F-1 Service corridor to cellar	No DOB device number found	Category 1 and Category 5, once registered 1 RCNY 103-02	NYC DOB	Annual / 5 years	Nothing on file	Register first	Not on record In service. No device number, so no inspection history exists to be late.
Boilers and pressure vessels
Low-pressure boiler B-1 Cellar boiler room	IR-BO-001 DOB SAMPLE-LP-1	Annual inspection, report filed within 14 days 1 RCNY 103-01	NYC DOB	Annual, calendar year	2025-12-19	2026-12-31	Due in 105 days Consecutive inspections must be at least six months apart, so any date from June 19 onward works.
Low-pressure boiler B-2 Cellar boiler room	IR-BO-002 DOB SAMPLE-LP-2	Annual inspection 1 RCNY 103-01	NYC DOB	Annual, calendar year	No filing found	2026-12-31	No record found Registered device, no inspection report located for any recent year.
High-pressure boiler HP-1 Ground-floor commercial tenant	IR-BO-003 DOB SAMPLE-HP-1	Two inspections per calendar year, one internal and one external 1 RCNY 103-05	Authorized insurer	Twice annually	Internal 2026-02-11	2026-12-31	Overdue, 1 of 2 External inspection not on file. The rule wants the two roughly six months apart, so this is getting tight.
Water
Backflow preventer RPZ-1 Domestic water service, cellar	IR-BF-001 DEP SAMPLE-BF-1	Annual test, filed with DEP within 30 days 15 RCNY 20-01	NYC DEP	Annual, device date	2026-05-30	2027-05-30	Current
Backflow preventer RPZ-2 Sprinkler service, cellar	Not in DEP records	Annual test, once the device is filed 15 RCNY 20-01	NYC DEP	Annual, device date	Nothing on file	File first	Not on record Physically installed and in service. Needs a filed plan before a test means anything.
Gas
Gas piping system Building-wide, Manhattan CD 7	IR-GP-001	LL152 inspection by a Licensed Master Plumber, then the GPS2 certification to DOB NYC Admin Code 28-318	NYC DOB	Every 4 yearsCD 7: 2025, next 2029	Inspected 2025-07-22	GPS2 was due 2025-09-20	Overdue The inspection happened. The GPS2 certification that carries the deadline was never filed, and that filing is where the $5,000 penalty sits.
Envelope
Facade, all elevations Over six stories, tax block ends in 5	IR-FA-001	FISP Cycle 10 report by a Qualified Exterior Wall Inspector 1 RCNY 103-04	NYC DOB	Every 5 yearsSub-cycle A	2021-05-12 (Cycle 9)	Window closes 2027-02-21	Due in 157 days Filed inside a two-year window, not on one date. Sub-cycle A closes February 21, 2027.
Parapet, street-facing Fronts the public right of way	IR-PA-001	Annual observation by a qualified person 1 RCNY 103-15	On-site record	Annual	2025-10-08	2026-12-31	Due in 105 days Nothing is filed with the Department. The report is kept on site for six years and produced on request.
Energy
Whole building Over 25,000 sq ft	IR-EN-001	LL84 energy and water benchmarking NYC Admin Code 28-309	NYC DOB	Annual, May 1	2026-04-28	2027-05-01	Current Re-check the Covered Buildings List each year rather than assuming. The list changes.
Whole building Over 25,000 sq ft	IR-EN-002	LL97 building emissions report, certified by a registered design professional NYC Admin Code 28-320	NYC DOB	Annual, May 1	2026-04-28	2027-05-01	Current Separate filing from LL84 even though both land on May 1.
Whole building Over 50,000 sq ft, tax block ends in 5	IR-EN-003	LL87 energy audit and retro-commissioning NYC Admin Code 28-308	NYC DOB	Every 10 yearsBlock ends 5, so 2025	2025-11-20	2035-12-31	Current

Current filed, and the next date is known Due inside the window now Overdue the date has passed Not on record the asset exists but the city has no record of it, or no filing was found

What the walk found that a desk review would not

An address tells you which rules apply. It cannot tell you how many devices are behind the door, or whether last year's paperwork was actually filed. These five are the reason the walk exists.

A freight elevator in service with no DOB device number. It has no inspection history because, as far as the city is concerned, it does not exist. Registration comes before anything else.
A second low-pressure boiler with no inspection report on file. The device is registered. No recent filing was located for it, while its twin two metres away is current.
A sprinkler-service backflow preventer that DEP has no record of. Installed and in service. A test result cannot be filed against a device that was never filed.
LL152 inspected in 2025, GPS2 never certified to DOB. The expensive half was done and the cheap half was missed. The penalty attaches to the filing, not the inspection.
High-pressure boiler with the internal inspection done and the external missing. A single yes-or-no compliance status would have shown this as covered.

Step one

Find it

We walk the building, including mechanical rooms, roof and service areas, and list every asset a jurisdiction requires an inspector to see.

Step two

Tag it

Each asset gets a durable Insparisk tag and is matched to its city record, so the physical unit and the filing history point at each other.

Step three

Grade it

Last inspection, filing on record or not, next due date, condition flag. This is the column an address lookup cannot produce.