DEP Boiler Registrations

Insparisk provides services to New York City building owners that ensure they meet the legally required compliance aspects of owning and operating a boiler. Our compliance department has an expert understanding of NYC and NYS DOB and DEP regulations and the boiler registration process.  Inpsarisk takes the hassle out of obtaining and maintaining DEP Boiler Registrations, Registration Renewals, and obtaining a Certificate of Operation. Let Insparisk handle everything from inspections to paperwork for you, ensuring that your buildings are in compliance. Our team of boiler experts welcomes building owners with multiple properties.

You can get citations and hefty fines if you don’t register your property’s boiler by the deadline. It is important to register any new boiler promptly with the city and renew your registration immediately once you receive notification that the renewal is due.

DEP Boiler Registration

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NYC DEP Boiler Registration Requirements

Certain categories of boilers are required to have their registrations renewed triennially (or every three years) by filing a renewal with the DEP. Insparisk provides DEP Registration and Renewal Services to both Registration I and Registration II category boilers, as well as Certificates to Operate. The BTU range for these registrations is as follows:

DEP Boiler Registration 1

Boiler Registration I – from 350,000 BTU/hr to less than 2.8 million BTU/hr

 Required Information:

  • Boiler Make/Model, Max Heat Input and Gross Output (Btu/hr), and fuel type
  • List of other boilers/heaters that are less than 350,000 Btu/hr
  • Registration will be issued for three years from the date of approval

Note– Boilers (owned by the same person in the same building) that are less than 350,000 BTU/hr each but combined have a heat input equal to 350,000 BTU/hr or greater must be registered in a single registration.

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Boiler Registration II – 2.8 million BTU/hr to 4.2 million BTU/hr

 Required Information:

  • Boiler Make/Model, max Heat Input and Gross Output (Btu/hr), and fuel type
  • Drawings/Plans (in PDF format) with Boiler Room Layout and Plot Plan
  • Professional Engineer Certification
  • Licensed Oil Burner Installer (LOBI) and/or Licensed Master Plumber (LMP) must be identified before submitting
  • Initial Registration II will be issued for six months upon approval
  • Original Inspection Request needs to be submitted by LOBI/LMP or PE along with performance test data and combustion test printouts within six months of the issued Registration II
  • Final Registration II will be issued for three years from the date of approval of initial Registration II

Note: A level 2 boiler registration or renewal requires a qualified combustion tester to perform annual combustion efficiency tests using a calibrated combustion analyzer and submit the test results with the application.

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DEP Boiler Registration 2

Boiler Work Permit / Certificate of Operation – 4.2 million BTU/hr and above

New York City DEP Certificates of Operation are the required permits needed for boilers with a capacity of more than 4.2 million BTUs per hour. This permit is separate from the standard NYC DEP Boiler Registration program and must be obtained to avoid receiving costly DEP-ECB violations. Depending on the type of boiler, additional construction plans may need to be submitted along with the application to receive a Certificate of Operation.

Require Information:

  • Only a PE/RA is allowed to file for a Work Permit
  • Drawings/Plans (in PDF format) with a Plot Plan, Boiler room Layout, and Boiler Plan
  • Equipment compliance certification (if applicable)
  • Draft calculations (for new boilers, new induced draft fan, or new chimney)
  • Heat load calculations for a new building
  • Workman’s Compensation Insurance document (if available)
  • Work permit will be issued for one year from the date of approval
  • Original Inspection request needs to be submitted by PE, LOBI /LMP along with performance test data and combustion test printouts after the work permit is issued
  • A Certificate of Operation will be issued for three years from the date of the original inspection

Note: To renew a certificate to operate, a qualified combustion tester must perform annual combustion efficiency tests using a calibrated combustion analyzer and submit the test results with the application.

As part of the application process, boiler room plans or construction plans, as well as any other relevant documents or information, may be requested by the DEP. A fee must also be paid when applying. Once received by the DEP, they will review it before issuing a Certificate of Operation. The length of time that this process takes can vary depending on how quickly the applicant responds to any requests made during the review period.

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NYC DEP Boiler Registration Renewal

Any new boiler system that has been registered with the NYC DEP will be put into a cycle of registration with the DEP every three years (or triennially). You should receive a notification from the city when your boiler registration is nearly due, giving you time to complete the process.

Once a Certificate has been issued, building owners must comply with renewing their permit every three years to ensure compliance with local law 38 and avoid costly violations or fines from the New York City Department of Environmental Protection (DEP). Failure to maintain an updated certificate can result in serious consequences, so building owners must stay on top of their renewal date and follow all regulations set forth by Local Law 38.

Why Does New York City Require DEP Boiler Registrations?

The NYC Department of Environmental Protection is focusing on reducing the city’s carbon footprint to address global environmental issues and improve air quality for residents. This can lead to less air pollution-related health issues and decreased cleaning needs both indoors and outdoors.

Some of New York City’s older buildings have a black coating on their facades that needs to be cleaned from time to time. This black dirt may even enter your apartment if you keep your windows open. The primary cause of this black dirt is soot from oil-burning boilers used for heating purposes. Although a very small percentage of boilers use low-grade #4 and #6 heating oil instead of natural gas, they are responsible for a significant amount of the city’s soot pollution.

If there is soot buildup in your property due to pollution, it can lead to cleaning costs for property owners. Additionally, the presence of soot can also be harmful to you and your tenants’ health as you breathe it in. To address this issue, the city has implemented the boiler registration program. The program aims to decrease the amount of soot emissions by gradually phasing out oil-burning boilers and monitoring offenders through the Clean Air Tracking System (CATS) at the DEP. The program’s fees go towards air analysis and ensuring all boilers comply with standards.

Clean Air Tracking System

DEP Boiler Registration FAQs

Property owners need to register boilers by the due date to avoid receiving citations and paying large fines. If you acquire a new boiler, register it immediately with the city and renew your registration promptly upon notification of the due date.

Keep in mind that boiler inspections and registration are separate procedures. Inspections involve hiring certified experts to check your boiler either periodically or upon installation. Meanwhile, registration involves renewing or obtaining a new registration for your boiler every three years.

Failing to comply with the NYC DEP Boiler registration for level 1, level 2 and operating certificates can result in expensive penalties.

For Level 1 violations, the penalty is typically a fine of up to $2,000 per boiler. For Level 2 violations, which are more severe, the penalty is usually up to $4,500 per boiler. For operating certificate violations, which are also considered serious offenses by the DEP, the penalty can range from $5,000 to $10,000 per boiler.

Not only does failing to comply carry high monetary penalties but also continued failure to comply with DEP regulations can result in suspension or revocation of an operating certificate. This means that a building could be rendered completely unfit for occupancy until the necessary repairs or upgrades have been completed, and a new operating certificate has been issued. In extreme cases where continued non-compliance is demonstrated over an extended period and/or multiple violations have occurred and fines have not been paid, the department may even seek criminal charges.

You need to renew your boiler registration every three years in order to maintain compliance with local law 38 and avoid costly DEP-ECB violations. You should receive a notification from the city when your boiler registration is nearly due, giving you time to complete the process. Once a Certificate has been issued, building owners must comply with renewing their permit every three years in order to remain compliant and up-to-date. Failure to do so can result in serious consequences, so building owners must stay on top of their renewal dates and follow all regulations set forth by Local Law 38.

The cost of a boiler registration varies, depending on the size and type of boiler inspection. The fee for registering a new or existing boiler with the NYC Department of Environmental Protection (DEP) typically ranges from $400 to $2,000, depending on the classification of your boiler.